Council Minutes

Minutes of Parish Council Meeting

Held on        Tuesday 8^th November 2011

Councillors Present:   Mr Joice, Mr Mulford, Mr Barron, Mr Smith, Mr Stamford, Mr Loades, Mr Whiteside, Mr Kiddle-Morris and Mr Carter together with two parishioners

Minutes of last meeting:

The minutes of the meeting dated 13^th September 2011 were read.  They were amended to reflect Mr Whiteside’s apologies and it was then proposed by Mr Muford and seconded by Mr Barron that the minutes be adopted. All were in favour.

Matters arising:

Community Emergency Plan

The information from the forms has been analysed and logged.  It is proposed to visit all vulnerable residents to find out what help they may need in an emergency and what equipment they have available to them.  More contact details are needed from some parishioners offering equipment and help and it is felt there is enough information to complete the plan.

Derelict bungalow next to the Crown

Breckland Enforcement Officer has advised that Greene King has placed an order for the site to be cleared again in due course.

Play Equipment on Campyng Land

The equipment was not installed due to pressure of work but will hopefully be installed within the next two weeks.

Land Registration

Still waiting to hear whether the Village Hall has been successfully registered.  The forms are now ready to be submitted for the Playing Field.  Mr Joice offered to try to find out more about the Allotments as the Parish Council nor do their solicitors hold any deeds.

Highways Matters

The Clerk has sent photos to Highways of the flooding in Dereham Road and is waiting to hear further.  Highways have also issued a notice to the residents of Colkirk House about the state of their hedge onto Hall Lane.

Hedge behind Village Sign

It was agreed to place an order with Hoecroft Nurseries for hedging and planting in the sum of £120.00 for mixed Hawthorne, Beech, Vibernum Spindle pot grown hedging.

Recreation Fund

The Clerk will submit a bid for funding for a single junior goalpost and net for the Playing Field. This was proposed by Mr Mulford and seconded by Mr Barron.  It will need to be added to the insurance policy.  Mr Whiteside will get a price from Gary Palmer for fencing along one side of the play equipment.

Low Flying Paraglider

Mr Joice has written to Mr Pip Abram asking him to restrict the pilot from taking off and landing from his field if he continued to fly illegally low.  This situation needs to be monitored.

Tree Inspection

An order has been placed for the trees to be inspected.  Mr Geoff Clarke advised the Parish Council that although he is not insured to carry out tree inspections, he does have a qualification from Norfolk County Council and he volunteered to carry out work on the trees on the Campyng Land as and when necessary.  The Parish Council were very happy to accept this offer and thanked Mr Clarke.

Norman’s Bench

Norman Wix’s daughter has indicated that she would like to take the bench and will be collecting it soon.

Lettering to Notice Board

Mr Jim Hall has touched up the lettering on the notice board.  Thanks were expressed to him for this.

Parking outside the School

A letter has been sent to the school but, as yet, a response has not been received.

War Memorial Bench

This still needs doing.

Village Hall and Friends of Colkirk Village

Ms Jenny Filby reported that enough people have come forward to form a new Parish Hall Committee and will stand for election at the February AGM.  It is felt that the constitution needs updating and a draft will be submitted to the Parish Council at the January meeting.   If supported by the Parish Council, it will be submitted for formal adoption at the Parish Hall AGM.  Ms Filby further reported that enough new people have come forward to continue with Friends of Colkirk Village and they propose holding a Gala Day in 2012. 

Allotment Rents

The allotments continue to be fully used and there is currently a waiting list of 3.  It was proposed by Mr Barron and seconded by Mr Loades that rents remain at £10 per whole allotment for the next year.  All were in favour.

Grounds Maintenance

It was agreed to accept the quotes from Norse Ltd for grounds maintenance for one year only.

Budget for 2012/13 and Precept

The budget was discussed and adopted.  It was proposed by Mr Barron and seconded by Mr Smith that the Parish Council keep the precept at the same rate as the last two years of £6750 for 2012/13.  All were in favour.

Current Planning Applications

To Certify Accounts for Payment

Mr Stamford proposed these payments, seconded by Mr Mulford. All were in favour.

Correspondence:

A list of correspondence was read out.

Any other business:

Mr Kiddle-Morris reported that Norfolk County Council is proposing a change in the way Public Footpaths are maintained.  They want Parish Councils to advise when work needs to be done rather than routinely carry out maintenance work.

Mr Carter advised that at a Planning Meeting it was agreed that direct action will now be taken against the residents at North Pole Farm.

Mr Stamford attended the latest Breckland Forum and handed the Clerk the Draft National Policy Framework and Enforcement Guidance.  The Clerk will take copies of these for all Parish Councillors.

Next Parish Council Meeting – Tuesday 17^th January 2012 at 7.30 pm

There being no further business the meeting closed at 9.15 pm

Minutes of Parish Council Meeting

Held on        Tuesday 13th September 2011

Councillors Present:   Mr Joice, Mr Mulford, Mr Barron, Mr Smith, Mr Stamford, Mr Loades, Mr Kiddle-Morris and Mr Carter together with one Parishioner.

Apologies:  Mr Whiteside

Minutes of last meeting:

The minutes of the meeting dated 19^th July 2011 were read and it was proposed by Mr Barron and seconded by Mr Loades that the minutes be adopted. All were in favour.

Matters arising:

Community Emergency Plan

The next stage is to collate the information received from residents and identify vulnerable residents who have not responded.

Derelict bungalow next to the Crown

Breckland enforcement officer advised on 8^th August that she had carried out an inspection of the site and has since contacted Greene King who has agreed to send out another contractor to clear the site again.  The Clerk will advise Breckland that this has not yet been done.

Footpath No 7

The Clerk has contacted David Mills at Environment, Transport and Development who has advised that it is his understanding that the householder has made representation to Breckland requesting a diversion order.  Due to current financial restraints facing Norfolk County Council, he does not propose to undertake any further action on this footpath until he has been advised of the progress of the diversion.  The Parish Council should be consulted at the relevant stage.

Play Equipment on Campyng Land

The equipment has now been delivered.  Mr Loades will arrange installation during October.

Land Registration

Land registration of the Campyng Land is complete.  The Clerk is ready to submit forms for the Village Hall.  There is still difficulty trying to locate paperwork for the allotments but it is hoped there may be something in a locked trunk that Geoff Spinks has.  Mr Loades and Mr Whiteside will collect this and try to open it.

Highways Matters

Mr Smith advised of continued flooding in Dereham Road outside the Flagship Housing bungalows.  Mr Kiddle-Morris has tried to get this sorted so will now contact the Regional Manager.  The Clerk will contact Highways to ask them to write to the residents of Colkirk House in Hall Lane as their hedge is very overgrown and will also report cars parked on the verges in the Dereham Road.

Fence behind Village Sign

The Clerk read an email from a Parishioner complaining about the recently erected fence behind the Village Sign.  The Clerk had responded advising of the need to install this quickly due to an incident witnessed on the Campyng Land involving young children chasing their ball into the road at that point.  Although there are other areas not fenced in, they are banked up.  The Clerk is to get a quote for hedging along this fence.

Recreation Fund

The Clerk has been advised that if sufficient funds in our parish grouping, Breckland would be prepared to support an application for one side of the fencing to the play area as well as a goal post for the playing field.

Risk Assessment

It was agreed that the Parish Council would ask Norse to arrange a tree inspection at a cost of £275 + VAT.  Mr Carter advised that trees in and around a children’s play area should be inspected every 2 – 3 years.

The Chairman has written to Sheila Wix’s daughter advising that “Norman’s Bench” is no longer safe and that it will be removed to the Village Hall until we hear what the family would like to do with it.  To date he has not received a response.

The War Memorial bench has been bolted down on all four legs.

The Notice Board has been refurbished.  Mr Stenning advised that the lettering needs re-doing.  The Parish Council expressed their thanks to Mr Stenning for once again volunteering to refurbish the sign.

Current Planning Applications

To Certify Accounts for Payment

Mr Stamford proposed these payments, seconded by Mr Mulford. All were in favour.

Correspondence:

A list of correspondence was read out.

Any other business:

There have been several complaints over the summer from residents about the motor paraglider which flies over Colkirk.  The paraglider has been seen flying extremely low over and around properties, jumping hedges and flying at low level alongside roads.  The Parish Council understands that it is illegal to fly under 500ft so will contact the owner of the field where the paraglider is taking off from.  They will also contact Breckland District Council, the police and the aviation authority.

Mr Barron advised the Mr Davidson-Houston has informed the Parish Council that he has decided not to cross the Village Hall car park to access the mains sewer.

Mr Barron advised of difficulties driving through School Road just before the school day starts with one vehicle blocking the road.  The Clerk is to write to the school to once again highlight this problem and offer the Village Hall car park for staff to use during the day and parents to use when dropping off and picking up their children.

Mr Stamford brought to the Council’s attention an article in the Daily Telegraph regarding the Coalition’s planning changes.

Mr Carter reported that a summons has been issued at North Pole Farm but Breckland is now awaiting a court date.

Next Parish Council Meeting – Tuesday 8^th November 2011 at 7.30 pm

There being no further business the meeting closed at 9.15 pm

Minutes of Parish Council Meeting

Held on        Tuesday 19^th July 2011

Councillors Present:   Mr Joice, Mr Mulford, Mr Barron, Mr Smith, Mr Whiteside, Mr Stamford, Mr Loades and Mr Carter

Minutes of last meeting:

The minutes of the meeting dated 17^th May 2011 were read and it was proposed by Mr Smith and seconded by Mr Mulford that the minutes be adopted. All were in favour.

Matters arising:

Community Emergency Plan

The Clerk reported that the first meeting had been held and as a result a letter and form had been agreed for distribution.  Distribution has taken place and a further meeting has been arranged for Tuesday 26^th July to put together a schedule of risks relevant to Colkirk.  Thanks were expressed to Breckland Council for printing the letter.

Derelict bungalow next to the Crown

The Clerk will contact Breckland Council to advise that the date of compliance has now passed and that there are still some windows not boarded up which contain broken glass.  Also the “garden” area is becoming overgrown again.

Footpath No 7

Mr Whiteside suggested the Parish Council write to Mr Mills (Norfolk County Council Countryside Access Officer) to ask him when he will erect the markers, bridge the ditches and make it an accessible path.

Play Equipment on Campyng Land

The Clerk will chase delivery.  The RoSPA Inspection has been carried out and there were no problems.

Land Registration

Registration documents have been prepared in respect of the Campyng Land and these can now be submitted.  Mr Smith will get a current valuation on the Village Hall and documents are in hand to register the Playing Field.  There is not enough documentation to register the Allotments at the moment but the Clerk will continue to look into this.  The Clerk wished to thank David O’Neill for his assistance in completing the paperwork.

Highways Matters

Mr Whiteside reported that the urgent highways work has been carried out but there are several things still to be done.  Mr Joice will speak to the residents of Colkirk House about their hedge encroaching onto Hall Lane.  The Clerk will contact Mr Kiddle-Morris about the drainage problems in Dereham Road outside the Flagship Housing bungalows.

Road Sweeper

This has now been through Colkirk on several occasions in the last couple of months.

Sewage smells in Hall Lane

Mr Carter has visited the village with Mike Wheatley (Breckland Environmental Health).  As a result some of the manhole covers have been re-sealed and the pipe work has been flushed out.  This appears to have solved the problem and it is hoped that Breckland will instigate the flushing of the system on a regular basis rather than wait for the smell to become a problem for residents.

Possible devolution of Power

Mr Carter advised that Parish Councils will not be given more responsibility regarding budgets.

Fencing behind Village Sign

Mr Whiteside produced a quote from Gary Palmer to supply and erect post and netting around the Village Sign in the sum of £180.  The Clerk will place an order for this work.

Recreation Fund

The Clerk is to find out if the Parish Council can apply for funds to purchase a new set of goal posts and nets for the Playing Field and also ask whether funds for more fence panels for the play equipment would be forthcoming.

Risk Assessment

The Risk Assessment was carried out.  Mr Carter will find out from Breckland how often tree inspections need to be carried out.  The Clerk will write to the Wix family to advise that “Norman’s Seat” is becoming irreparable and that the Parish Council have no alternative but to remove it.  Mr Whiteside will ask Mr Piggott if he would be prepared to re varnish the War Memorial bench and the Clerk will ask Gary Palmer to bolt down the front legs.  Mr Barron will ask Mr Stenning if he is prepared to refurbish the notice board. 

Current Planning Applications

To Certify Accounts for Payment

Mr Barron proposed these payments, seconded by Mr Whiteside. All were in favour.

Correspondence:

A list of correspondence was read out.

There were several items concerning the Incinerator at King’s Lynn.

Any other business:

Mr Carter advised that NP Law are currently preparing legal papers for eviction at South Pole Farm.

Congratulations were given to Mr Whiteside who has been appointed vice-Chairman of the Royal British Legion in Fakenham.

Next Parish Council Meeting – Tuesday 13^th September 2011 at 7.30 pm

There being no further business the meeting closed at 9.25 pm

Minutes of Parish Council Meeting

Held on        Tuesday 17^th May 2011

Councillors Present:   Mr Mulford, Mr Barron, Mr Smith, Mr Whiteside, Mr Stamford, Mr Kiddle-Morris and Mr Carter

Mr Mulford chaired the meeting and welcomed Mr Carter to the meeting as our new District Councillor.

Minutes of last meeting:

The minutes of the meeting dated 9^th March 2011 were read.  The date of the Annual Parish Meeting was amended to April 26^th.  With the exception of this amendment it was proposed by Mr Smith and seconded by Mr Barron that the minutes be adopted. All were in favour.

Matters arising:

Community Emergency Plan

The first meeting has been arranged for Tuesday 21^st June at 7.30 pm in the Village Hall.

Derelict bungalow next to the Crown

Work has been carried out on site.  Breckland has advised that the enforcement notice remains in place and action can be taken in the future if the site deteriorates.  An inspection will take place after the compliance period ends on 2^nd July 2011.

Footpath No 7

Mr Whiteside has been in touch with the Open Spaces Society and has agreed to contact Mr Mills, the Norfolk County Council Countryside Access Officer.

Play Equipment on Campyng Land

The side barriers for the nest swing and replacement chains and fixings for the baby swing have been ordered and are expected towards the beginning of July.

Land Registration

The Clerk has ascertained which documents are required and which ones are held by Hays + Storr.  It was agreed that initially the paperwork should be completed for registering the Campying Land as this appears to be the simplest.  David O’Neil has offered to look at the paperwork before submitting it to the Land Registry.  The Village Hall will need to have a current valuation prior to registration.

Highways Matters

Mr Whiteside advised that the Highways Department has agreed to deal with hedging in Hall Lane, the mirror attached to the tree in Dereham Road, flooding to the entrance of the Flagship Housing site and the street sign at the end of Gormans Lane.  They have filled in some of the holes at the edges of Dereham Road and in the lane outside the Village Hall.  Mr Kiddle Morris advised that the next round of Highway Ranger visits starts on 7^th June.  Alternative gritting routes were discussed.

To Elect a Chairman

Mr Whiteside proposed Mr Joice to serve as Chairman.  This was seconded by Mr Barron.  All were in favour. Although not at the meeting, Mr Joice had indicated his willingness to accept.

To Elect a Vice-Chairman

Mr Barron proposed Mr Mulford serve as Vice-Chairman and this was seconded by Mr Whiteside.  Mr Mulford confirmed his willingness to take on this role and the post was unanimously agreed.

To discuss matters arising from the Annual Parish Meeting

There were no matters arising.

To adopt the accounts for 2010/11 and approve the Annual Governance Statement

It was proposed by Mr Barron and seconded by Mr Smith that the accounts be adopted together with the approval of the Statement of Assurance.  Thanks were recorded to David Rogers for undertaking the internal audit.

Risk Assessment

This will be carried out at the July meeting.

Current Planning Applications

To Certify Accounts for Payment

Mr Stamford proposed these payments, seconded by Mr Barron. All were in favour.

The Clerk advised that £328.45 has been received from bottle bank revenue.

Correspondence:

A list of correspondence was read out.

Mike Barter is to be asked to fly the flag from the Church on Armed Forces Flag Day.

Breckland has advised that there is a fund for Recreation Contributions to which all new developments have to contribute.  The Parish Council were asked to consider whether Colkirk could benefit from some of these funds for outdoor sports and childrens play.

Any other business:

Mr Barron asked Mr Kiddle-Morris to find out why the road sweeper hasn’t been in the village for some time.  Mr Kiddle Morris also agreed to look into the problem of sewage smells in Hall Lane and Whissonsett Road.

Mr Barron expressed his concerns over the possible devolution of council powers and asked Mr Carter to take these concerns to the relevant meetings.

Mr Whiteside brought up the problem of children running into the road by the Village Sign.  It was agreed that Mr Whiteside would get a quote from Gary Palmer to put up post and wire fencing behind the village sign with a view to planting hedging along it.  Mr Whiteside will also ask for a quote for more fencing to the play area.

A vote of thanks was given to Eric Taylor whose son made the new sign for the Campyng Land completely free of charge.

It was agreed to buy Mr Labouchere a bottle of Glenfiddich as a thank you gift from the Parish for all his assistance during his time as District Councillor.  Proposed by Mr Whiteside and seconded by Mr Smith.  All were in favour.

Next Parish Council Meeting – Tuesday 19th July 2011 at 7.30 pm

There being no further business the meeting closed at 9.30 pm

Minutes of Parish Council Meeting

Held on        Tuesday 8^th March 2011

Councillors Present:   Mr Joice, Mr Mulford, Mr Barron, Mr Smith, Mr Whiteside, Mr Stamford, Mr Loades, Mr Labouchere and Mr Kiddle-Morris.

Also in attendance:  Mr Carter

Mr Labouchere introduced Mr Trevor Carter.  Mr Carter is standing for District Councillor at the forthcoming elections.

Minutes of last meeting:

The minutes of the meeting dated 11^th January 2011 were read.  It was proposed by Mr Barron and seconded by Mr Smith that the minutes be adopted. All were in favour.

Matters arising:

Community Emergency Plan

Reverend Stapleford has indicated that he would be willing to attend an initial meeting.  The Clerk will now try to arrange a mutually convenient date for all concerned.

Derelict bungalow next to the Crown

There is no further progress on this.  The Clerk will continue to monitor the situation.

Illegal parking in School Road

Following a visit from the police, this matter now seems to be resolved.  The Police will also be monitoring the situation of parking in general in school road at dropping off and picking up times.

Silver Birch Tree

This has now been planted and thanks were expressed to Mr Whiteside.

Public Footpath – Common End to Testerton Bend

Residents on both sides of the footpath have now cut back hedges so this matter has now been resolved.

Footpath No 7 (Horningtoft)

The County Council are not aware of an application to divert the footpath.  Mr Whiteside will follow this up with the Open Spaces Society.

Play Equipment

Grant application for match funding for safety barriers to the nest swing was successful and Breckland has awarded £415.00.  The Clerk will place an order for the barriers together with the chains for cradle swing.

Land Registration

The Clerk advised that to register the Campyng Land and the Allotments/playing field, if valued at agricultural rates, would cost £80 and to register the Parish Hall at the most recent valuation would be £210.  The Clerk will make a start on registering the sites.

Current Planning Applications

To Certify Accounts for Payment

Mr Mulford proposed these payments, seconded by Mr Barron. All were in favour.

Correspondence:

A list of correspondence was read out.

A resident has asked for a grit bin to be sited at the corner of Gormans Lane and Church Road as this is a busy junction used by pre-school, school and church.  Mr Kiddle-Morris advised that he is revising the gritting routes at the request of parish councils and it was decided to wait to see what is covered.  In the meantime, the Parish Council stand by their comments in the previous minutes.

A letter has been received from a resident requesting a further dog bin to be sited at the Hall Lane end of the Drift.  It was agreed that this would be considered in the future when funds allow.

Any other business:

Congratulations were given to Nick and Ellie Loades for both reaching the finals of the Pride in Breckland Awards for carer and child of courage respectively.  Best wishes were extended to them both for the presentation at Marham later this week.

Drainage at the School Road/Gormans Lane junction is still problematic as is poor drainage at the crossover between Dereham Road and the Peddars Way bungalows.  Mr Whiteside will report both issues to Highways.  He will also ask Highways to deal with the mirror which has been attached to a tree in Dereham Road, the huge hole in the footpath outside the Crown and ask them to re-erect the sign at the junction of Gormans Lane and School Road.

Mr Labouchere advised that this would be the last meeting he would attend.  Over the past year Breckland has maintained the lowest council tax in the country and had a successful amalgamation with South Holland.  Mr Labouchere, in his time in office, has produced 160 reports for the Upper Wensum Diary, was instrumental in the setting up of Pride in Breckland Awards and the apprenticeship scheme.  The Parish Council recorded their gratitude to Mr Labouchere for his help over the past 16 years as well as to Mrs Labouchere for her support at many meetings.

Annual Parish Meeting – Tuesday 26^th May 2011 at 8 pm

Next Parish Council Meeting – Tuesday 17^th May 2011 at 7.30 pm

There being no further business the meeting closed at 9.15 pm

Minutes of Annual Parish Meeting

Held on        Tuesday 28^th April 2011

Presided over by: Mr Charles Joice, Chairman of the Parish Council

Councillors Present:  Mr Barron, Mr Mulford, Mr Loades Mr Stamford and Mr Whiteside

Apologies: Mr Smith and Mr Kiddle-Morris

Parishioners Present: Mr Paul Blackford

Minutes of last meeting:

The minutes of the previous meeting held on 20^th April 2010 were read.  It was proposed by Mr Mulford and seconded by Mr Barron that these be adopted.  All were in favour.  The minutes were signed by the Chairman. 

Matters arising from minutes: 

All matters arising from last year’s minutes have been dealt with throughout the year.  The Clerk advised that the deadline for the caravan at North Pole has passed and that Breckland are dealing with the matter.

Accounts:  

Colkirk Charities Accounts: Mr Barron, on behalf of Mr Smith presented the accounts as follows:

The accounts have been independently examined by Mr Barron and are now available for inspection.

Mr Whiteside proposed, seconded by Mr Mulford that these accounts be adopted.  All were in favour.

Oxwick Charity Accounts: Mr Barron presented the accounts as follows:

Mr Loades asked whether Oxwick residents are aware that money is available for charitable purposes.  Mr Barron advised that the Rector who is a trustee, advises needy residents.

The accounts have been independently examined by Mr Smith and are now available for inspection.

Mr Loades proposed, seconded by Mr Mulford that these accounts be adopted.  All were in favour.

Matters Arising in the Parish of Colkirk

Mr Stamford advised that he had been to the latest Town and Parish Forum and brought back information leaflets on various topics such as Nuisance complaint procedures, neighbour noise, garden bonfires, bird deterrents and bird scarers, sewage treatment, domestic heating fuel and storage tanks, Planning advice for developers, construction and demolition works, disturbance from construction and demolition works, new private water supply regulations, house sales and contaminated land, land drainage, sewers and drains and Are you feeding the birds or the rats?

Mr Joice thanked Mr Stamford for attending the forum meetings on behalf of the Parish Council.

Mr Whiteside volunteered to cut through the bank by the War Memorial to provide access to the bench.  Mr Joice agreed to supply hogging.  Mr Whiteside also advised that the recently planted silver birch tree is thriving.

There being no other business, the meeting closed at 8.20 pm.

Minutes of Parish Council Meeting

Held on        Tuesday 11^th January 2011

Councillors Present:   Mr Joice, Mr Mulford, Mr Barron, Mr Smith, Mr Whiteside, Mr Stamford and Mr Labouchere.

Also in attendance:  Teresa Cannon (Breckland), Jim and Kate Hall

Apologies: Mr Loades, Mr Kiddle-Morris and Jenny Filby

Community Emergency Plan

Teresa Cannon from Breckland Council gave a very informative presentation on how to set up and organise a Community Emergency Plan.  It was agreed that collaboration between the Parish Council, the Church and Friends of Colkirk Village would be ideal.  The Clerk is to arrange an initial meeting with Messrs Joice, Barron, Smith and Mulford from the Parish Council, 2 members from Friends of Colkirk Village and representatives from the Church.

Minutes of last meeting:

The minutes of the meeting dated 9^th November were read.  It was proposed by Mr Barron and seconded by Mr Mulford that the minutes be adopted.

Matters arising:

Derelict Bungalow next to the Crown

The Clerk advised that Sue Arnold of Breckland has informed that the Enforcement Notice is being prepared for issue.

Illegal parking in School Road

Mr Whiteside is going to go to Fakenham Police Station with photographic evidence and this will be backed up by the Parish Council.

Quote from Gary Palmer

Work has been carried out on the War Memorial bench and the fencing to the play area will be carried out shortly.  Adrian Hall has obtained another quote for the playing field work and will discuss this with the playing field committee.  It was proposed by Mr Smith and seconded by Mr Barron that a pathway is cut through the bank in the spring to allow easy access to the bench.  All were in favour.

Silver Birch Tree

A suitable site has been identified and the tree will be planted when weather improves.

Play Equipment

A grant application has been submitted for match funding for the side barriers to the nest swing and a decision will be made at a meeting on 14^th January.

The baby swing seat was found by a parishioner and is in a reusable state.  The insurance company has paid out on the claim but the Clerk has advised them of the change of circumstances and has returned the cheque. 

The marking kit has been purchased and needs applying.

Churchyard and Campying Land maintenance

Norse Commercial Services advised that they were mowing the campying land at two weekly intervals during the growing season although we only pay for three weekly cuts.  The Clerk has asked them to request children leave the play area when they want to cut inside the fence rather than leave it and come back at another time.

Three yearly audits

The Clerk read out an email from NALC advising that all Councils currently have to submit an annual return regardless of size. 

Land Registration

The Clerk read out an email from NALC advising that “There is no necessity to register land owned by the Parish Council but it is something we would recommend as funds permit.

The reason for this is that we have had examples of Parish Councils having to fight adverse possession claims, which has cost them a great deal of money and time. Registering the land, although it does not necessarily stop such claims, does make it harder to make a case.

Although the current council is fully aware of the land it owns it is often the case that with a change of personnel knowledge is lost. Land Registry can prevent this.

Voluntary registration is offered at a discount and most registrations do not require any legal experience. Please make sure you deal direct with the Land Registry and not a company offering to act on your behalf.”

The Clerk will find out the costs involved.

Public Footpath – Common End to Testerton Bend

Mr Joice reported that he has cut part of the hedge back and will approach the Baileys before cutting further.

Sanders School Bus

Mr Kiddle-Morris had looked into this and confirmed that the Sanders bus is actually a public bus.  The Clerk has since obtained a timetable and put it in the Notice Board.

Current Planning Applications

To Certify Accounts for Payment

Mr Mulford proposed these payments, seconded by Mr Whiteside. All were in favour.

Correspondence:

A list of correspondence was read out.

A summary of the Localism Bill had been circulated prior to the meeting.

Any other business:

Mr Labouchere advised that Breckland are seeking nominations for a new Innovation Award for Design.  The Amalgamation with South Holland is working well.  The £3.5m spent on a piece of land at Thetford will give an annual income of £200,000.  Council Tax will remain the same as last year.  Mr Kiddle-Morris has asked the Parish Council to put forward their preferred routes for gritting Colkirk.  The Clerk is to write to Mr Kiddle-Morris suggesting the gritter should come in on the Dereham Road, go round Crown Road and exit on Market Hill.  It would also be preferable if School Road could be incorporated.

The Clerk reported that a parishioner has asked for a grit bin to be installed at the War Memorial junction as this is a place where cars often get stuck during snow.  A grit bin costs £132.00 and will be filled by NCC.  The Parish Council are reluctant to purchase a grit bin for that location as other residents may feel other junctions are equally needy of a bin.

It was agreed that a clear glass recycling bin could be sited in the Village Hall car park.  The Clerk will put something in the Parish Magazine asking Parishioners to sort their glass and put it in the banks rather than leave it next to the banks.

Mr Whiteside has been contacted by the Open Spaces Society about the proposed diversion of the Horningtoft Footpath No 7.  The Clerk is to contact the County Council to see why we haven’t been informed of this.

Mr Smith put forward proposals for replacing the sign on the Campyng Land which is already showing signs of distress.  The new sign will be made by a Parishioner’s son free of charge and will be guaranteed to last for 10 years.

Next Parish Council Meeting – Tuesday 8^th March 2011 at 7.30 pm

There being no further business the meeting closed at 9.50 pm

Minutes of Parish Council Meeting

Held on        Tuesday 9^th November 2010

Councillors Present:   Mr Joice, Mr Mulford, Mr Barron, Mr Loades, Mr Whiteside and Mr Stamford, Mr Labouchere and Mr Kiddle-Morris.

Apologies: Mr Smith

Minutes of last meeting:

The minutes of the meeting dated 7^th September were read.  The Clerk pointed out that the donation to the Royal British Legion was £50 last year and not £40 as stated in the minutes and it was proposed by Mr Barron and seconded by Mr Loades that a donation of £50 is made again this year.  With this amendment, it was proposed by Mr Whiteside and seconded by Mr Mulford that the minutes be adopted.

Matters arising:

Derelict Bungalow next to the Crown

The Clerk advised that Breckland’s solicitor has tried to serve an enforcement notice on Greene King but it appears that the land is registered in the name of Mr and Mrs Hirst.  Under these circumstances, the solicitor is trying to find out whether an enforcement notice can be served on Greene King.

Highways Matters

Mr Whiteside reported that he attended the Highways Open Day at Aylsham and had again spoken to Jason Glasspool about the illegal parking in School Road.  Mr Glasspool agreed to contact the owner of the van again but advised that it is a police matter.  The Clerk is to contact the police with photographic evidence.

Quote from Gary Palmer

An order has been placed with Gary Palmer to resite the War Memorial bench and to provide and erect fencing to the gap in the hedge of the play equipment and work is now underway.  Adrian Hall agreed to contact Gary Palmer about the fencing to the playing field car park but has not yet done so.

Silver Birch Tree

This has not yet been planted as Mr Whiteside feels that behind the village sign is not necessarily the right place.  Mr Whiteside and Mr Joice will meet on the Campyng Land to agree a good place.

To receive annual update from Mr Clark on the website

The website is still averaging over 400 visits each month of which 60% are from new visitors.  During an average month, visitors are from over 20 countries.  Since 2007 (when visitor numbers started to be logged) there have been over 15,000 visitors and 45,000 page views.  There are now over 100 entries in the Guestbook and all are very complimentary.  Thanks were expressed to Mr Clark for the work he puts in on the website.

Play Equipment

The low hanging branch is still to be removed. 

Mr Joice presented a quote for side barriers for the nest swing - £326 with no infill and £594 with infill. 

Mr Loades has adjusted the gate closers.

The Clerk advised that following the theft of a baby swing she has met with Keith Beckett (Crime Prevention Officer) who had sent a report suggesting ways to eliminate further thefts from the play area.  It was proposed by Mr Loades and seconded by Mr Whiteside to order a marking kit for £9 plus postage.

The Clerk is to contact Richard Wilson or Caroline Cox at Breckland to see if we can apply for any funds for the side barriers and baby swing.

Allotment Rents

All 24 allotments are let.  Current rent is £10 per allotment and £5 per half allotment.  It was agreed to keep the allotment rents the same for 2011.

Quotes for Churchyard and Campyng Land maintenance

Quotes from Norse Commercial Services have been received.  The Clerk is to query the regularity of the grass cutting as the quote states three weekly when it appears to be monthly.  The hedge trim is to take place in the autumn and Mr Joice offered to tidy the hedges earlier in the year if needed.  It was proposed by Mr Mulford and seconded by Mr Joice that the quotes be accepted provided Norse agrees to 3 weekly cuts.

Budget for 2011/12

A draft budget had been circulated with the agenda.  After discussion it was proposed by Mr Mulford and seconded by Mr Loades that the budget be accepted and that the Parish Council precept for £6750 which is the same as last year.  The Clerk is to contact the NCATPC to see if Colkirk qualifies for three yearly audits.

Current Planning Applications

To Certify Accounts for Payment

Mr Barron proposed these payments, seconded by Mr Whiteside. All were in favour.

Correspondence:

A list of correspondence was read out.

A parishioner has complained about the condition of the notice board and the way information is displayed.  The Clerk will respond.

The Land Registry has written encouraging Parish Councils to register their land.  The Clerk will contact the Land Registry to see if any land owned by the Parish Council is registered.

Any other business:

Mr Stamford reported that he had attended a Breckland meeting at the Eco Tech centre and handed the Clerk documents on Planning and Building Control services and the Site Specific Policies and Proposals Development Plan Document.

Mr Stamford asked whether we could enquire again about Speed Watch as a silver car has been seen driving fast and dangerously through the village.  Mr Kiddle-Morris advised that Speed Watch is run by the Safety Camera Partnership and they will not be issuing any more equipment for the time being.

Mr Stamford gave details of a Community Emergency Plan and the Clerk will contact Teresa Cannon at Breckland to arrange a presentation.

Mr Barron advised that he has received a complaint regarding the public footpath that runs from Common End to the Testerton bend.  There has been a change in the wording of the sign and the footpath is becoming overgrown.  Mr Joice will take a look at this and trim if necessary.

Mr Loades reported that he has been advised that the Sanders bus which takes the children to school and back is actually a public service so the Clerk is to contact them for a timetable.

Mr Labouchere reported:  NHS funding is to be maintained by the current Government.  Out of hours service will replace NHS Direct.  Planning meetings are now 4 weekly as opposed to 3 weekly.  The new candidate for this ward is Mr Trevor Carter.  Nominations are being sought for the Pride in Breckland awards.

Next Parish Council Meeting – Tuesday 11th January 2011 at 7.30 pm

There being no further business the meeting closed at 9.30 pm

Minutes of Parish Council Meeting

Held on        Tuesday 7^th September 2010

Councillors Present:   Mr Joice, Mr Mulford, Mr Barron, Mr Smith, Mr Loades, Mr Whiteside and Mr Stamford, Mr Labouchere, Mr Kiddle-Morris, Ms Filby and Mrs Stamford. 

Minutes of last meeting:

The minutes of the meeting dated 11^th May were read.  It was proposed by Mr Mulford and seconded by Mr Smith that these be adopted.  All were in favour.

Matters arising:

Derelict Bungalow next to the Crown

The Clerk has been unable to get any more information on this.  She will continue to chase. 

Grant for Village Hall roof

A grant for this work has been received and the work has been carried out. 

Highways Matters

Running water in Hall Lane appears to have stopped but Highways are continuing to investigate.  Mr Glasspool will speak to the residents of Lilac Cottage in School Road about parking on the pavement and Highways has written to houses in School Road advising where hedges need trimming.  The hedge on the bend in Whissonsett Road has now been trimmed.  The drainage works on the corner of School Road and Gormans Lane will be carried out this financial year and Gormans Lane will then be top dressed.   The hole by the War Memorial will be filled in and Highways will contact the Diocesan Board about the hedge opposite the Campyng Land which needs attention.  Hedges in Market Road will be cut.  At the top of Hall Lane, property owners will be contacted about their hedges and shingle from their driveways.  Highways will continue to monitor the problem of cars parking on grass verges in the Dereham Road.  The road by the bungalows in Dereham Road will be repaired as will the hole at the entrances to Apple Bough and Hazelwood Farm.

Quote from Gary Palmer

A quote has been received from Gary Palmer.  It was agreed to place an order for the fencing to the play area - £170 and the re-siting of the War Memorial bench - £210.  Other work quoted for was for the Playing Field Committee.

To consider the report from Jenny Filby re Assessible Toilets for the Village Hall

Jenny Filby’s report has previously been circulated to Councillors.  The grant application had proved unsuccessful and various options were discussed.  It was agreed that the project should be put on hold until such a time it is deemed worth putting in a further application to the Big Lottery (probably after the Olympics in 2012) and that, in the meantime, a thorough deep cleaning and re-decorating should be done and Jenny will endeavour to get some volunteer help for this.  It was agreed that to seek funding for a smaller project to replace sanitary fixtures and fittings, new flooring etc may have a detrimental affect on any further application to re-configure the existing arrangements to suit disabled users.

Risk Assessment

All necessary action on the Risk Assessment has been carried out with the exception of the fencing to the play area which will now be carried out by Gary Palmer.  The RoSPA report has been received.  One of the gates needs an adjustment to the spring closer.  Mr Loades and Mr Whiteside will attend to this.  It was suggested that due to an accident on a nest swing (not Playdale) side barriers should be installed and there should be a sign on the basket ball ring.  Mr Joice will contact Playdale on both these matters.  It was also suggested that a low hanging tree branch between the shelter and the play area be cut back.  Mr Joice will deal with this.

Revised Rules and Standing Orders

Copies of this document had been circulated previously.  It was proposed by Mr Barron and seconded by Mr Smith that these be adopted.  All were in favour.  Mr Barron handed over the key to the notice board to Mr Joice.

Frequency of Parish Council Meetings

Several members of the Parish Council were concerned that the frequency of meetings, especially throughout the summer, meant that Planning Applications were not discussed fully in that they did not receive feedback from other Councillors or see what comments the Parish Council submitted to Breckland.  All Councillors were asked their views on this.  Whilst some Councillors were more than willing to attend monthly meetings, others felt they would be unable to do so due to work commitments.  After much discussion, it was agreed to hold one extra meeting in July each year and that Extraordinary Meetings be called to discuss contentious planning applications.  The Clerk will continue to circulate planning applications unless they arrive in time to be discussed at a meeting or it is felt necessary to call an extraordinary meeting.  She will then re-circulate the completed “Notification of Planning Application sheet” together with the Parish Council’s response to Breckland.  It was proposed by Mr Whiteside and seconded by Mr Mulford that this amendment is made to the Standing Orders.  All were in favour.

Current Planning Applications

To Certify Accounts for Payment

*Paid during summer recess.

Mr Stamford proposed these payments, seconded by Mr Smith. All were in favour.

The order is to be placed for this year’s poppy wreath.  It was proposed by Mr Barron and seconded by Mr Smith that a payment of £40 should be made.

Correspondence:

A list of correspondence was read out.

The Final Certificate re adoption of Bramley Drive and Conference Way has been received.

Any other business:

The Allotment holder for 20A2 has requested permission to erect a shed measuring 6ft by 4ft on his allotment.  It was agreed the clerk should write giving permission.

Mr Joice advised that there have been a few petty burglaries in Colkirk.

Mr Whiteside advised that Mr Piggott has asked whether the Parish Council could use a Silver Birch tree.  It was agreed that this should be planted behind the Village Sign.  Mr Loades and Mr Whiteside will plant the tree and Mr Barron will provide a stake.  The Clerk will write to Mr Piggott expressing the Parish Council’s thanks.

Next Parish Council Meeting – Tuesday 9^th November 2010 at 7.30 pm

There being no further business the meeting closed at 9 pm

AMENDMENT

At a meeting on 9^th November, the minutes were amended to read that a £50 donation would be made to the Royal British Legion for the poppy wreath which is the same as last year.

Minutes of Parish Council Meeting 

Held on        Tuesday 11^th May 2010 

Councillors Present: Mr Barron, Mr Joice, Mr Mulford, Mr Smith, Mr Whiteside and Mr Stamford

Apologies:  Mr Loades, Mr Labouchere and Mr Kiddle-Morris 

Minutes of last meeting:

The minutes of the meeting dated 16^th March were read.  It was proposed by Mr Mulford and seconded by Mr Whiteside that these be adopted.  All were in favour. 

Matters arising:

Derelict Bungalow next to the Crown

The Clerk read an email from Breckland to Greene King advising that if the site is not cleared and the building secured within 28 days from 5^th May, enforcement action will be instigated. 

EP Youth Bus

EP Youth have not sent a report but had informed the Clerk that it was a successful project with nine youngsters completing a programme of healthy activities. 

Grant for Village Hall roof

Mr Smith expects a response within the next two weeks. 

BT phone kiosk

Following the last meeting, the Clerk reported to BT that the broken handset was in a very dangerous state and it was repaired that day. 

Land in Whissonsett Road

The Parish Council is still waiting to receive formal notification about the use of this land.  However, a report in the Dereham Times stated that “Breckland Council chose not to hand over land in Colkirk to the Parish Council but also opted not to develop it.  Councillors voted against a plan to develop the two acre site in Whissonsett Road but ignored a request from the Parish Council to take it on because of its high value of £500,000.  Instead, the land will be kept under council ownership for future development despite councillors hearing from officers that it is unsuitable for housing under current government policies.” 

To receive a report on the activities of Colkirk School

A report had been distributed to all Councillors prior to the meeting.  The Parish Council were pleased to note that the school is making good progress and is prospering. 

Parish Councillor representation of School Board of Governors

There were no Parish Councillors in a position to take on this role due to other commitments. 

Highways Matters

Mr Whiteside reported that Highways had been to look at the problem with running water in Hall Lane but he has not yet been advised of any action.  The area of pavement on the corner of Fairview Drive is in hand and Mr Whiteside has reported the obscured sign on the Dereham Road pointing to Market Hill/Colkirk Hill.  As this is out of Breckland control there isn’t any more the Parish Council can do about it. 

Norfolk Constabulary review meeting

Mr Stamford did not attend this due to short notice.  However, he will endeavour to attend the next one as well as one just covering the Breckland area. 

Frequency of Parish Council meeting

It was agreed to defer this to the September meeting as Mr Loades, who wished to discuss this, was not at the meeting. 

Prior to the next item Mr Barron made the following statement: 

“Having served as a member of Colkirk Parish Council since 1979 and as Chairman for the past 27 years and after giving the matter long and serious consideration, I have decided that the time has come for me not to allow my name to go forward for election to Office.  I should like to take this opportunity of expressing my sincere thanks to all those who have served as Parish Councillors during my Chairmanship and in particular wish to express my gratitude to the current Members of the Council for all their contributions towards the more recent management of the affairs of the parish and especially to Teresa for the most efficient manner in which she has discharged her duties since taking over the role of Clerk.” 

To Elect a Chairman

Mr Barron proposed Mr Joice to serve as his successor.  This was seconded by Mr Whiteside and there being no other nominations, Mr Joice advised he was happy to accept even though he felt that Mr Barron would be a very hard act to follow.  All were unanimously in favour. 

Mr Smith said that he had worked with Mr Barron for many years, and in all his time serving on the Parish Council Mr Barron has always put the interests of the Parish first. 

To Elect a Vice-Chairman

Mr Whiteside proposed Mr Mulford serve as Vice-Chairman and this was seconded by Mr Smith.  Mr Mulford confirmed his willingness to take on this role and there being no other nominations the post was unanimously agreed. 

To discuss matters arising from the Annual Parish Meeting

Mr Joice advised that to date there has been no progress in finding those responsible for the recent burglaries in the village.  Residents are being asked to be vigilant.  All other matters are being discussed as part of the Agenda. 

To adopt the accounts for 2009/10 and approve the Annual Governance Statement

Mr Smith advised that the Village Hall is re-valued every three years and a valuation will be due next year.  It was proposed by Mr Barron and seconded by Mr Smith that the accounts be adopted.  All were in favour.  Mr Mulford proposed and Mr Whiteside seconded the proposal that the Annual Governance Statement be accepted.  All were in favour. 

To discuss action to be taken regarding blocking of pavement in School Road

Mr Whiteside is meeting with Mr Glasspool from County Highways on 12^th May.  

To carry out a risk assessment

Mr Barron and Mr Joice will assess the repairs needed to part of the hedging along the edge of the play equipment and will make a temporary repair.   

It was agreed the War Memorial seat should be re-sited to the other side of the wall between the two cherry trees.  The Clerk is to get a quote for having a concrete plinth constructed for the seat to be fixed to. 

Mr Stenning has offered to refurbish the notice board during the summer. 

The Clerk advised that the Risk Assessment forms part of the “Parish Council Rules” and this includes model standing orders.  There have been some amendments to the standing orders and the Clerk will incorporate these into the rules during the summer and circulate a complete set to each Councillor before the September meeting. 

Current Planning Applications

To Certify Accounts for Payment

Mr Stamford proposed these payments, seconded by Mr Smith. All were in favour.

Correspondence:

A list of correspondence was read out.  

Bottle bank revenue for last year was £387.78.  It was agreed to participate in the “Bottle Bank League Tables” where the Parish with the highest amount of recycled glass per household receives a payment of £300.   

The Breckland Final Core Strategy and Development Control Policies document was taken by Mr Stamford. 

Any other business:

All allotment holders have been offered a key to the gate.  13 have been issued and £5 deposit for each has been received.  Mr Whiteside has also got a key.  The Clerk will find out if the gate can be re-hung on the other post. 

The Clerk is to contact Persimmon to find out what they propose to do about bringing the road in Bramley Drive and Conference Way to a condition where it can be adopted by the County Council.  Mr Mulford will furnish the Clerk with contact details. 

During the Clerk’s absence, Mr Mulford will open any post and circulate planning applications. 

Next Parish Council Meeting – Tuesday 7^th September 2010 at 7.30 pm 

There being no further business the meeting closed at 9.20 pm

Minutes of Parish Council Meeting 

Held on        Tuesday 16^th March 2010 

Councillors Present: Mr Barron, Mr Mulford, Mr Smith, Mr Whiteside, Mr Loades, Mr Stamford, County Councillor Kiddle-Morris and District Councillor Labouchere (from 8.15 pm) 

Apologies:  Mr Joice 

Parishioners Present: Mrs Filby 

Minutes of last meeting:

The minutes of the meeting dated 19^th January were read.  It was proposed by Mr Smith and seconded by Mr Mulford that these be adopted.  All were in favour. 

Matters arising:

Padlock to allotment gate

Mr Whiteside has purchased a padlock with eighteen spare keys.  Mr Tame has agreed to distribute these to allotment holders and will collect £5 deposit for each key.  The Clerk will keep the two master keys and will give Mr Tame the keys and receipts.  Mr Loades will secure the chain to the fence post and also look at ways to secure the padlock. 

Derelict bungalow next to the Crown

Debbie Wragg at Breckland has contacted Greene King and they have agreed to tidy the site when they next have a contractor in the area.  The Clerk will contact Debbie Wragg if this isn’t cleared soon. 

EP Youth Bus

The Parish Council were hoping for a report from EP Youth but it was not forthcoming.  The Clerk reported that there had been difficulties on two occasions to bring the bus to Colkirk due to adverse weather and engine trouble.  All children who had been before were notified by phone. 

Grant for Village Hall roof

This has now been submitted and Mr Smith is awaiting the outcome. 

Easement over Village Hall Car Park

Terms have now been agreed with the owners of The Old Rectory. 

BT phone kiosk

A parishioner reported the broken handset last August and has repeatedly chased this up but Mr Loades reported that the handset is in a very dangerous state and anyone messing around with it could easily cut themselves.  The Clerk will report this to BT. 

Response to Breckland on the use of land in Whissonsett Road

Councillors discussed the possible uses for the land and bearing in mind the only housing possible on the land as it sits outside the settlement boundary is for social or affordable housing, it was agreed that Colkirk does not have the infrastructure in place to accommodate more housing.  The Clerk is to contact Breckland to see how many local people are on the waiting list for housing in Colkirk.  After much discussion it was agreed that the Parish Council would ask Breckland to transfer the land to the Parish Council for amenity space which could be used as burial plots as the Parish Council will inevitably be called upon to provide extra burial ground at some future date, this is probably likely to occur within the next 10 to 15 years.  

To receive a report on the activities of Colkirk School

A report had not been received from the Governors of the school but Ms Filby agreed to ensure a report is available for the next meeting.  Ms Filby advised that there are two vacancies for governors at the moment – one Local Authority and one Diocesan.  There will be a further vacancy for a Diocesan governor in October.  The school governing body would like to see a member of the Parish Council on their board to strengthen links with the local community.  

Current Planning Applications

To Certify Accounts for Payment

* signed prior to meeting

Mr Loades proposed these payments, seconded by Mr Smith. All were in favour.

Correspondence:

A list of correspondence was read out and a document about the Unitary decision for Exeter and Norwich was circulated. 

Any other business:

Mr Whiteside will speak to Highways about running water in Hall Lane and advise them that a lorry has crushed the tarmac on the pavement on the corner of Fairview Drive. 

Mr Stamford will attend the next Norfolk Constabulary review meeting. 

Mr Loades suggested holding monthly Parish Council meetings.  It was agreed to discuss this at the May meeting. 

Annual Parish Meeting – Tuesday 20^th April 2010 at 8 pm

Next Parish Council Meeting – Tuesday 11^th May 2010 at 7.30 pm 

There being no further business the meeting closed at 9.20 pm

Minutes of Annual Parish Meeting

Held on        Tuesday 20^th April 2010

Presided over by: Mr Colin Barron, Chairman of the Parish Council

Councillors Present:  Mr Joice, Mr Mulford, Mr Stamford and Mr Whiteside

Apologies: Mr Smith and Mr Loades

Parishioners Present: Mrs M Cram

Minutes of last meeting: 

The minutes of the previous meeting held on 21^st April 2009 were read.  It was proposed by Mr Mulford and seconded by Mr Joice that these be adopted.  All were in favour.  The minutes were signed by the Chairman.   

Matters arising from minutes: 

All matters arising from last year’s minutes have been dealt with throughout the year.  Mr Barron updated the meeting on the North Pole Farm situation.  A letter has been sent to the Inspectorate asking for the Appeal to be dismissed.  Mr Labouchere has also written requesting the same. 

Accounts: 

Colkirk Charities Accounts: Mr Barron, on behalf of Mr Smith presented the accounts as follows:

The accounts have been independently examined by Mr Barron and are now available for inspection. 

Mr Joice proposed, seconded by Mr Stamford that these accounts be adopted.  All were in favour. 

Oxwick Charity Accounts: Mr Barron presented the accounts as follows:

Mr Barron reported that as a result of the meeting held on 30^th April 2009, he wrote to the Charity Commission on 12^th May 2009 suggesting that the Oxwick Charity widens it’s scope to encompass the Upper Wensum Benefice of which it is now part, to enable funds to be used by the needy in the Benefice.  He has not received a response.  The Trustees are Rev Stapleford, Colin Bunnett as Oxwick representative and Colin Barron as Correspondent. 

The accounts have been independently examined by Mr Smith and are now available for inspection. 

Mr Whiteside proposed, seconded by Mr Stamford that these accounts be adopted.  All were in favour. 

Matters Arising in the Parish of Colkirk 

Mrs Cram asked about the report in the the EDP of 20^th April stating that Breckland was handing over land in several Parishes, including Colkirk, for housing.  Mr Stamford explained that he had attended the full Cabinet Meeting where this was discussed and it was agreed, in the case of Colkirk, that the land in Whissonsett Road was to be advertised and let on an agricultural tenancy and would not be used for housing. The Parish Council has not yet received formal notification of this. 

Mrs Cram also asked what was happening with the Local Development Framework.  Mr Stamford advised that this is very close to being agreed but had been delayed due to the need for Breckland to decide what to do with Breckland owned land within Parishes. 

Mr Whiteside reported problems in School Road outside Lilac Nurseries.  A car is parked on the pavement at night and boxes of plants are laid out on the pavement during the day for watering which leave the pavements very slippery.  It was agreed to put this on the Agenda for May’s meeting and Mr Whiteside will, in the meantime, ask for advice from Highways on how to deal with the problem. 

Mr Whiteside also pointed out the speed with which County Highways reacted to the pothole problem in Colkirk.   

Mr Joice advised that there has been a burglary at the Farm and that a white transit van with three males inside had been seen in the village acting suspiciously.  Mr Smith is to be asked to put something in the UWD and it was suggested that the word is spread to make people aware of the situation. 

There being no other business, the meeting closed at 9 pm.

Minutes of Parish Council Meeting

Held on        Tuesday 19^th January 2010 

Councillors Present: Mr Barron, Mr Joice, Mr Mulford, Mr Smith, Mr Whiteside, Mr Loades, Mr Stamford and County Councillor Kiddle-Morris  

Apologies:  Mr Labouchere 

Parishioners Present: Mrs Cram 

Prior to the meeting, Debbie Pepper of Norfolk Rural Community and Juliet Coombs of EP Youth together with a driver, brought the EP Youth Bus which was parked outside the Village Hall in the lane.  Councillors got on board to see what the bus has to offer and discuss the siting and proposed dates.  It was agreed that the location was fine and that the bus would be brought to Colkirk every Wednesday for eight weeks commencing 10^th February from 7 – 9pm. 

Minutes of last meeting:

The minutes of the meeting dated 10^th November were read.  It was proposed by Mr Smith and seconded by Mr Whiteside that these be adopted.  All were in favour. 

Matters arising:

Gates and Posts to allotments

These have now been erected.  Mr Loads and Mr Whiteside both presented quotes for a padlock and key.  After a show of hands it was decided to purchase a fully waterproof padlock and 24 keys from Fakenham Heel Bar together with 6mm chain from Focus.  Mr Whiteside agreed to get all of this.  It was also agreed that allotment holders who wish to have a key will need to pay a deposit refundable when the key is returned. 

Derelict bungalow next to the Crown

Mr Labouchere took this to Breckland on our behalf which resulted in Mr Barron giving Mr Fuller of Breckland a history of the problems this site has caused.  This was emailed to Mr Fuller on 11^th December 2009 and to date we have not received a response.  Mr Kiddle-Morris agreed to speak with Mr Labouchere about this. 

Core Strategy

Mr Stamford reported on the Inspectors report on the Breckland Core Strategy.   

Local Development Framework

Mr Stamford also reported on the LDF presentation he had attended and advised on the implications for Colkirk.  He brought along a Public Document Pack.  The views and proposals of the LDF Task and Finish Group Committee will be reported to the Council’s Cabinet, followed by a 6 week public consultation. 

Dudgeon Offshore Wind farm

Mr Stamford reported on the planning documentation for the Dudgeon Offshore Wind farm.  45 km of cabling will be laid crossing many major and minor roads.  Colkirk will be affected where it crosses the high pressure gas pipeline and notices have been served on two landowners whose land the cable will cross.  The site should be operational in 2013. Mr Stamford expressed his concern that Breckland proposes removing the Little Dunham settlement boundary, as it is not a sustainable location for further growth, however, Dudgeon proposes to build a large sub-station there. 

Grant Application for Village Hall Roof

Mr Smith advised that the application form has been changed for Awards 4 All but now has the revised form to complete.  It was agreed that the Parish Council grants a new 5 year lease to the Village Hall Committee commencing immediately as this is a condition of the grant.

Easement over Village Hall Car Park

The pipeline is to run alongside the hedge to the car park and it will be the responsibility of the current and subsequent owners of The Rectory in perpetuity to maintain the pipeline and make good any damage to the car park caused by installation and maintenance.  The solicitors to the owners of The Rectory have agreed to this. 

Current Planning Applications 

Mr Barron advised that outline permission was granted at the Development Control Committee on 4^th January 2010, at which meeting he, together with Mr Mulford, presented the objections to the application.  After the meeting Mr Barron emailed Breckland’s solicitor expressing his concern that a fundamental question posed in his presentation to the Committee about the drainage tests was not followed up by members which resulted in permission being granted based on an average permeability test figure, two thirds of which was produced by the developer rather than a qualified drainage engineer. He also expressed his displeasure at receiving the documentation on Christmas Eve for a meeting to be held on 4^th January.  This did not give sufficient time to consult with professionals on the drainage issues.  On behalf of residents of Colkirk, he said how disappointed he was that 32 letters of complaint had gone unanswered.  Following this email, Mr Daines, the Development Services Manager of Capita Symonds, employed by Breckland, responded that detailed drainage proposals would have to be submitted in the Reserved Matters application and that all complainants would be receiving a response. 

To Certify Accounts for Payment 

* signed prior to meeting 

Mr Joice proposed these payments, seconded by Mr Whiteside. All were in favour. 

Correspondence:

A list of correspondence was read out. 

Any other business:

Mr Whiteside has reported serious potholes to Highways. 

It will cost £299.70 per annum to insure the play equipment.  It was agreed to go ahead with this.  Weekly inspections of the play equipment need to be carried out. 

Thanks were expressed to Sean Dade (Milkman) and the Postman for getting into Colkirk every day during the snow.  Letters of thanks will be sent. 

Mr Barron has been approached about circulating Fakenham Surgery quarterly newsletter.  He will see if this can be done with the Upper Wensum Diary. 

Mr Kiddle-Morris advised that drainage work on the corner of Gormans Lane and School Road is to be carried out in 2010/11 

The Clerk is to report the broken handset in the phone kiosk. 

Next Parish Council Meeting – Tuesday 16^th March 2010 

There being no further business the meeting closed at 9.30 pm

Minutes of Parish Council Meeting

Held on        Tuesday 10^th November 2009 

Councillors Present: Mr Barron, Mr Smith, Mr Whiteside, Mr Loades, Mr Stamford and District Councillor Labouchere  

Apologies:  Mr Joice, Mr Mulford and County Councillor Kiddle-Morris 

Parishioners Present: Mrs Cooper and Mr Tame (representing the allotment holders), Mr Ellis and Mr Kindleyside (representing the residents affected by the Meadow View application), Ms Filby, Mr Clark, Ms Debbie Pepper from Norfolk Rural Community and Ms Juliet Coombs from EP Youth. 

Minutes of last meeting:

The minutes of the meeting dated 8^th September were read.  Mr Whiteside pointed out the Heidi Parker had paid for the gate to be installed, not Breckland.  With the exception of this amendment, it was proposed by Mr Loades and seconded by Mr Whiteside that these be adopted.  All were in favour. 

Matters arising:

New tree on Campyng Land

This has now been staked by Mr Barron and Mr Whiteside. 

Signs to the Campyng Land

Mr Loades and Mr Whiteside have now put the signs up. 

Fencing to Allotments

Mr Loades presented two quotes and it was agreed to go with the quote for £700 from Gary Palmer.  The fencing will be stock fencing with a single strand of wire.  Mr Loades will find out about a suitable padlock for the gate 

Derelict Bungalow next to The Crown

To date, a response has not been received to the Clerk’s request that the site be tidied.  Mr Labouchere will take this back to Breckland to see if they can force anything to be done. 

North Pole Farm

The Enforcement Notice has now been served. 

Breckland Parish Council Forum

Mr Stamford attended this event and reported that there were three main topics of interest.  Firstly, Anti-Social behaviour which Mr Stamford felt Breckland appeared to be dealing with.  Secondly, Norfolk Handy Service which ensures that small jobs are carried out for older residents by approved contractors for a fixed fee and thirdly, Breckland are endeavouring to ensure that residents moving from towns to quiet villages are vetted to ensure they are suitable for a more rural way of life.  The LDF had been taken off the Agenda and will be discussed at Dereham Memorial Hall on 25^th November.   Mr Stamford will attend. 

Meadow View Planning Application

Mr Barron advised the meeting that the application was deferred at the Development Control committee meeting on 12^th October.  Since that meeting, Mr Barron has been in contact with Chris Raine from Breckland.  The Developer has been asked to supply further details on how they propose to overcome the drainage issue and until these are received, the application will not be returned to committee.  Mr Labouchere advised that all other objections by residents and the Parish Council have been considered fully but are not deemed to contravene policy. 

Youth Facilities in the Village

The Clerk introduced Debbie Pepper, Project Officer for Norfolk Rural Community (Access for Life) and Juliet Coombs, Youth Worker for EP Youth. 

As a result of a survey in the Upper Wensum Diary last year, it was clear that young people in Colkirk find it difficult to get out of Colkirk to take part in leisure activities.  EP Youth would like to bring their Youth Bus to Colkirk once a week for an 8 week trial starting in January.  It was agreed that Juliet Coombs would visit Colkirk in the daylight to see if there is a suitable place for the bus to park. 

Another issue highlighted in the Survey was that older people find getting to a food shop difficult and would like a village shop.  As a lot of money has been spent on the Ryburgh shop, it is proposed to operate a Community Car Scheme, starting in January, to take older residents to Ryburgh. 

Website

Mr Clark had circulated his report on the year’s website activities with the Agenda.  It was agreed that the number or hits from new and returning visitors is very impressive – approximately 400 a month and the guest book entries show that it is a website to be very proud of.  Thanks were extended to Mr Clark for his work on the website and he was asked to continue for another year. 

To receive update from Ms Filby on accessible toilets

Ms Filby advised that the grant application for the toilets has been put on hold as the Village Hall has a more pressing need to have the roof repaired and it is not looked upon favourably when two lottery applications are made for the same building at the same time.  Mr Smith will apply for funding for the roof this year and Ms Filby will start the process again for the toilets next year with a view to them being installed in the summer of 2011. 

Allotment Rents

In view of the fact that allotment holders have asked for the allotments to be fenced and for a locked gate to be installed, it was proposed by Mr Whiteside that the allotments rents be increased to £10.00.  This was seconded by Mr Smith.  Ms Cooper and Mr Tame asked the Parish Council to consider that there was no water to the allotments but it was still considered that £10 per annum is extremely reasonable.  Mr Tame asked whether the allotment holders could, at their own expense, lay hardcore along the track up the middle of the allotments.  The Parish Council would like to see the quality of the hardcore beforehand and Mr Tame is to liaise with Mr Loades on this and timing so it doesn’t interfere with the fencing installation.  The Clerk will advise allotment holders that they cannot, under any circumstances, access the allotments from between 6 and 7 Timperley Estate. 

Grounds Maintenance

Quotations from Norse Commercial Services have been received and were deemed to be reasonable.

It was agreed to sign a one year contract. 

Budget 2010/11

This was discussed in detail and it was proposed by Mr Smith and seconded by Mr Loades that we precept for £6750.00

Current Planning Applications

To Certify Accounts for Payment

Mr Smith proposed these payments, seconded by Mr Whiteside. All were in favour. 

Correspondence:

A list of correspondence was read out. 

Mr Stamford will look at the Inspectors Report on the Breckland Core Strategy. 

The Clerk circulated an email re Extension to time limits for planning applications. 

The Parish Council has given authority for the Village Hall Committee to act on the matter of easement over the village hall car park to enable a sewer connection to be laid to The Old Rectory. 

Any other business:

There was no other business. 

Next Parish Council Meeting – Tuesday 19^th January 2010 

There being no further business the meeting closed at 10.15 pm

Minutes of Parish Council Meeting

Held on        Tuesday 8^th September 2009 

Councillors Present: Mr Barron, Mr Whiteside, Mr Loades, Mr Mulford Mr Stamford, Mr Joice (from 8.30 pm) District Councillor Labouchere and County Councillor Mr Kiddle-Morris 

Apologies:  Mr Smith

Parishioners Present: Seven residents from Bramley Drive/Conference Way, Mrs P Cooper representing the Allotment Group and Ms J Filby. 

Minutes of last meeting:

The minutes of the meeting dated 5^th May were read.  It was proposed by Mr Whiteside and seconded by Mr Stamford that these be adopted.  All were in favour. 

Matters arising:

Tree guard for Campyng Land

The tree guard is now in place.  Thanks were extended to Mr Mulford for collecting this from Ipswich which saved approximately £80 delivery charge.  The tree needs straightening and Mr Barron has agreed to do this. 

Speedwatch

Despite Mr Whiteside’s efforts, he cannot find out anymore than previously reported.  

Signs to the Campyng Land

These have not yet been erected due to lack of time but Mr Loades advised that this will be done on Thursday 17^th September. 

Planning Portal presentation

Mr Mulford reported that Capita Symonds is now responsible for all Breckland Planning and Building Control.  He was assured at the presentation that there should not be a fall in standards.  It is hoped that there will be more on-line submissions and help to Parish Council will be available for equipment. 

Matting missing from Play Equipment

The RoSPA report carried out upon completion of the installation shows that there was not any matting under the single springy piece of equipment.  A RoSPA inspection was carried out in June.  The gates need adjustment which Mr Joice has agreed to do.  Mr Whiteside advised that the fenced in area had not been strimmed and that he did it.  The Clerk is to investigate. 

Heidi Parker

Breckland have now installed a gate between Nos 6 and 7 Timperley Estate to prevent rights across this land being established.  The Clerk reported that two allotment holders have complained about the gate and the blocking up of the gap in the hedge to the allotments. 

Signage into Colkirk

The signage is obscured at the bottom of Market Hill.  This has been reported to Highways but the work has to be carried out by the Northern area and has not yet been done. 

Fencing to Allotments

Due to other commitments, Mr Loades has been unable to produce a quote.  However, he will get some prices together before the next meeting.  It was agreed that Pony wire and posts together with a 12 ft gate to the entrance of the allotment is required. 

Derelict Bungalow next to The Crown

In response to our letter asking whether a Section 215 Notice could be served on the landlords, Breckland advised that although untidy, it is not bad enough to warrant a Notice being served.  Areas need to be covered in scrap, rubbish etc.  The Clerk is to write to Greene King to ask them to tidy the area. 

North Pole Farm

Mr Barron advised that during the summer, further advice was sought from Hayes & Storr.  In this instance, a trainee drafted a letter which was sent from Colkirk Parish Council and the fee was waived. 

Boundary Committee

Mr Barron made a further response to the Boundary Committee’s proposals for Unitary Authority.  All members of the Parish Council were circulated with the letter. 

Water Leak – Starre Corner

This has now been remedied. 

To receive update from Ms Filby on accessible toilets

Ms Filby advised that full plans have been drawn up by Logan Architecture and three quotes have been submitted.  It is envisaged that the work to the toilets will be between £30,000 and £35,000.  Grant applications usually require the applicants to contribute between 5 and 10%.  It as agreed that Ms Filby should go ahead with the grant applications which a view to submitting in November.  The Parish Council will consider the sum they can contribute at the November meeting when the budget and precept is agreed.  Thanks were extended to Ms Filby for the huge effort she has put into the project. 

Crocus Corner

Ms Filby reported that the scheme has received overwhelming support with one in five households wishing to take part.  There will be 33 sites with 22,000 bulbs.  Gordon Turner at Fakenham Garden Centre produced all the colour leaflets and has agreed to donate all the bulbs to two-thirds of the bulbs with the remainder coming from participating households.  This was far more than was anticipated and originally agreed upon.  Breckland Council has donated £200.  The planting will start on Monday 5^th October in Fairview Drive and the Press will record the event.  Help with the planting is being sought from villagers together with a team from Tescos and Fakenham Garden Centre.  Ms Filby will now apply for the licences from County Highways but has been assured that they are happy with all sites. 

Gates and Posts to the allotments

Due to other commitments, Mr Loades has not yet put together a costing for the gates and posts but it was agreed that as soon as the price has been calculated, if reasonable, the work should be undertaken.  It was agreed that the Playing Field Association be asked to contribute towards the cost. 

Risk Assessment

Mr Joice has removed loose bark from the tree close to the play equipment.  The risk assessment is now complete. 

Current Planning Applications

Seven residents attended the meeting and expressed their objections to the erection of 4 detached houses with access via Bramley Drive and Conference Way.  An amended drawing has been submitted outlining the access which was not on the original drawing and residents were advised to write to Breckland again with objections.  The Parish Council agreed to write again objecting to this development, reiterating their earlier objections and to ask why the amended plans do not show any trees.   The Developers have written to all residents advising that plans are being made to have the road adopted.  The residents were in agreement that they would rather have an unadopted road than new more houses.

To Certify Accounts for Payment

*paid between meetings.

Mr Loades proposed these payments, seconded by Mr Mulford. All were in favour.

Correspondence:

A list of correspondence was read out. 

Mr Mulford and Mr Stamford will attend the next Forum and Open Evening. 

Pete Fuller, Colkirk’s PCSO has now stepped down from this position as he has taken on the role of a Police Officer.  Colkirk does not have a PCSO for the time being. 

Any other business:

Mr Barron asked Mr Whiteside to organise the Poppy wreath. 

Mr Smith sent a report that there have been thefts of produce by children from outside a house in Dereham Road.  The police have been to the village and taken statements from witnesses who saw this taking place.  It was agreed that the Parish Council should advise the Housing Association that some of their tenants are involved.

Next Parish Council Meeting – Tuesday 10^th November 2009

There being no further business the meeting closed at 9.45 pm